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Best Touchless Visitor Management Software System
The Visitor Management Module is crucial for ensuring efficient and secure handling of visitor information and interactions. It streamlines pre-registration, supports QR check-ins, improves security compliance, and provides a fast, contactless check-in experience.
Visitors check in using QR codes within 2 seconds—no manual input or delays.
Allow visitors to pre-register online or check in on-site via self-service portals.
Generate and send digital visitor passes directly to the visitor’s phone.
Track visitor movement and maintain compliance with audit trails and access logs.
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SCAN
the QR code, to access the check-in face-to-face.
Fill
All the information you need for a hassle-free authentication process.
Generate
Once you have completed your pass, your task is complete
Visitors have the option to easily check-in and generate their digital passes by scanning the QR codes displayed at your Premises entrance. This convenient process can be completed directly on their own mobile devices, without the need to download any additional applications. Similarly, visitors can independently complete the check-out process by utilizing the designated check-out button.
This mobile-first platform is designed to function with any hardware or application downloads, to reduce carbon footprints & minimize physical touch points. This in return results in no long queues at the reception.
Visitors are provided with their digital passes that can be shown to the verification Team upon arrival. Each pass contains a unique QR code, enabling verification Team members to scan and validate its legitimacy.
The Security Guard can scan the unique QR code present on each pass.
Invite visitors in advance to ensure a more efficient and seamless check-in process.
All visitor logs can be accessed from this screen. Comprehensive information about each visit is provided here, including visitor passes that can be downloaded or printed as needed. Additionally, you have the option to download all details in an excel file.
You can obtain the PDF and PNG files containing the QR codes for check-in, check-out and pre-invite purposes for all offices by downloading them from this source. It is necessary to print and affix these codes at their respective locations. Additionally, you have the option to copy the URL and share it whenever necessary.
This screen has total subtle elements of all special guests along with all the passes created by them. Discover all kinds guests for your workspace here.
VIP passes are also available which are sent directly over here and do not require any check-in by the visitor.
Assign Office and product-related access to administrators. They can only access details of the offices and products assigned to them.
Assigning and managing badges for different visitor types is a common practice in various settings, such as conferences, events, offices, or educational institutions.
Assigning attributes to different visitor types involves categorizing individuals based on their characteristics, needs or roles.
Visitors use their mobile devices to scan a QR code displayed at the front desk, which directs them to a secure check-in form. They complete the form and submit it. On submitting they get a digital visitor pass and update your visitor log in real-time.
Yes, the system uses industry-standard security protocols to ensure the confidentiality and protection of visitor information.
You can create custom pre-registration forms with fields such as name, company, the purpose of visit, etc.
Yes, manual check-in is also available using a computer or tablet.
The digital visitor pass contains a QR code which can be scanned by the verification team from their mobile team to check the authenticity and validity of the visitor pass
Yes, your employees can pre-invite guests by filling in their details and sharing the check-in link . Moreover, in the case of VIP guests VIP digital pass can be generated.
Yes, company visitor passes can be created by admins for staff, vendors, etc by specifying the validity till which the visitor pass should be valid. Post the validity duration the pass will automatically get invalid.
Integration with a range of access control systems is not available currently.
The software is designed to be user-friendly and requires minimal training.
The software is scalable to meet the needs of businesses of any size.
24/7 customer support is available, as well as a range of resources and tutorials to help you get the most out of the system.
HRMSJoy is ideal for many types of business. Mix and match any of the modules to suit your needs.
We believe that trust is paramount in a relationship. We do not own or sell your data, and we most certainly do not bank on advertising-based business models. The only way we make money is from the software license fees you pay us.
HRMSJoy – Complete business solution suite for HRMS, Employee Management, Timesheet Management, Invoice Management, Asset Management, Leaves Management, Visitor Management, Event Management, Vehicle Management, Access Management. Elevate your employee's productivity and streamline business operations with our integrated suite of modules. Experience the future of contactless business management with HRMSJoy . It is designed to streamline your business, automate administrative tasks and use analytics to drive business decisions and improve your business profits.